How to Reduce Reoffending by Children and Young People - YJB Toolkits

Summary: YJB Tools to help support reducing re-offending by children.


The four-year YJB reducing reoffending Programme closed in March 2017 having worked with 66 voluntary Youth Offending Teams (YOTs) to support them to use the YJB reducing reoffending toolkit to analyse their local cohort and take action to reduce reoffending. Click here to access all of the learning from the programme including implications for practice, guidance to YOT management boards, practice examples and national analysis.

The YJB Reducing Reoffending toolkit

The current toolkit uses the latest available data from 2015/16 and contains the following tools;

  • the Local pre-populated tool
  • the Police National Computer (PNC) reoffending data tool;
  • the blank live tracking tool (compatible with AssetPlus).


How to access the tools

Users can access the latest reducing reoffending toolkit via the Document Library on the Youth Justice Application Framework (YJAF). Type the word ‘reoffending’ into the Titles search field or the Group search fields on the document library and the Local pre-populated, Live tracking tool and the PNC tool will appear.


The YJAF contains sensitive information and is intended for use by YOT, Secure Estate and YJB staff only. To apply for access users need to email the i2N helpdesk.

To get the most out of your visit to the YJAF we recommend that you use one of the following browsers: Firefox 48+ or ESR 45+; Chrome 52+; Internet Explorer 11; or Edge.

The Summary disproportionality tool will be available in due course, updates will be provided through the YJ Bulletin.

If you have any technical issues accessing YJAF please contact i2N via email or telephone 01429 558255.


The local pre-populated tool

This tool allows for a retrospective view of reoffending performance. Reoffending data for young people aged 17+ is included in the tool but its completeness is RAG rated. Please follow the guidance within the tool related to this.

The previous versions of the pre-populated tool provided reoffending information (collected from YOTs) on young people who were released from custody, received a non-custodial conviction at court, or received a youth caution. This information was compared with Proven Reoffending statistics published by the MoJ for the same time-period.

This version of the tool presents information for period April 2015 to March 2016, however following a change to the methodology in the MoJ’s Proven Reoffending statistics (moving from a 12 month to a three-month cohort) the tool now presents the following-

  1. Three-month cohort, 12-month cohort and 12-month aggregated YOT reoffending information
  2. Three-month cohort and 12 month aggregated Proven Reoffending statistics from the MoJ.

Further information about this is contained within the guidance within the tool.


PNC reoffending data tool

The PNC tool has been updated to reflect the new reoffending methodology first introduced in October 2017.

The tool contains juvenile reoffending data from the Police National Computer (PNC), published by the Ministry of Justice (MoJ). It shows 3 months offender cohorts and aggregated annual data (sum of the four preceding 3 month offender cohorts) for three years: latest year, previous year and 2005-06.

The tool will allow users to select various geographical level breakdown and compare different cohorts. The result can be viewed on a number of different measures and across a number of different categories.

YOTs may find this too useful for:

  • Identifying areas for improvement and targeting of resources.
  • Reconciling and identifying gaps between the local and PNC data (in particular 17 year olds and pre-courts).
  • Analyse performance at the local authority/ district levels.
  • Analyse performance by secure establishments.
  • Comparing performance with peers, regional, PCC and national averages.
  • Comparing performance over time.

Please note, users must have Excel 2013 or later and must enable macros to use the tool.


The live tracking tool

Feedback from YOTs helped to create this tool. In summary, the tool allows you to:

  • track individual young people in the cohort and any changes in their circumstances so that the right young people can get the right type of support at the right time (i.e. as a case management tool)
  • identify trends in the overall cohort so that strategic decisions can be made in terms of commissioning, design of interventions, use of resources to improve performance
  • undertake quality assurance and lesson learn; and 
  • get local reoffending performance data ahead of official PNC data publications to allow management teams / boards early sight of their performance trend


Read the guide on the different ways to use the reoffending live tracking tool below.

The tool is compatible with Asset Plus. It enables the Youth Offender Group Reconviction Scale (YOGRS) score and the indicative likelihood of reoffending band to be recorded.

Please note that the live tracking tool is blank. It contains no data on young people and is for your internal use only. If you download the tool and put young people’s data into it then you should not email it outside of your YOT. You must adhere to the Data Protection Act 1998 at all times.



Watch this video on how to use the live tracking tool



The Ethnic disproportionality tool

Click here to access information about how to access and use the Ethnic disproportionality tool which will enable you to see, at a glance, the level of any over-representation of any of the five main ethnic groups in your local youth justice system. It contains pie charts to illustrate the ethnicity profile of the general 10 to 17-year-old population for each YOT area and the local youth justice population. It provides context for the ethnicity graphs in the reducing reoffending tool.


How to analyse your local reoffending data: the process

It is recommended that you first complete a local retrospective analysis and draw up an action plan to address the issues identified.

You may want to use live tracking. however it is unlikely that you will be able to track all young people in your cohort every month throughout the year. This is why it is recommended that a retrospective analysis is carried out first. The retrospective analysis will show you the particular issues and types of case which have previously been problematic in terms of reoffending performance.

For example the retrospective analysis might show that it is 17-year-olds, looked after children and those in the first 3 months of entering the cohort who are most likely to reoffend. You can then focus on these cases through the case management live tracking, using the filters in the tool.


Make an impact

The tools are designed to help you get a sound understanding of your local cohorts and to identify areas where improvement can be made. It is critical that analysis is followed by action planning and a focus on embedding actions which can improve delivery. If you need advice or help with any aspect of implementing reoffending change please contact your YJB Business Area team.